Duplicating a Room

Before You Begin

1. Log in to BeED using your account credentials.
2. Make sure your active role is set to Educator (or Admin).
3. From the left menu, navigate to Hub, open your Hub, and locate the Room you want to duplicate in the left panel.

What is Room Duplication?

Duplicating a Room creates one or more copies of an existing Room within the same Hub. You can choose to carry over the Room's Experio and Educators into the copies — saving you the time of setting up new Rooms from scratch.

Learners are never duplicated — only Experio and Educators can be carried over into copied Rooms.

Let's get started 👇

How to Duplicate a Room

1. In the Room List on the left panel, locate the Room you want to duplicate.
2. Click the three-dot (⋮) More Settings menu on that Room.
3. Select Duplicate.
4. The Duplicate Room popup will appear.

Inside the Duplicate Room popup:

Step 1 — Choose what to include

Under Options include, tick the items you want to carry over into the duplicate(s):

• Experio — includes all Experio currently linked to this Room.
• Educator — includes all Educators currently assigned to this Room.

You can tick both, one, or neither — leaving both unticked creates an empty copy of the Room.

Step 2 — Set the number of copies

Under Number of copies, enter how many duplicate Rooms you want to create:

• Default is 1.
• Maximum is 10 copies per duplication action.
• Numbers only — non-numeric characters will not register in the field.

Step 3 — Confirm

1. Click the Duplicate button to create the copies.
   • On hover, the button colour becomes a gradient.
2. You will be returned to the Hub with the new Room(s) added below the existing Rooms in the Room List.

What Happens After Duplication

• Duplicated Rooms are named automatically following the "Room xx" default naming format (e.g., if Room 01 and Room 02 exist, duplicates become Room 03, Room 04, etc.).
• If you duplicated with Experio included, the same Experio appear in the new Room(s) — each Room tracks Learner progress independently.
• If you duplicated with Educators included, the same Educators are assigned to the new Room(s) — they will now appear in multiple Rooms within the Hub.
• Learners are not carried over — you will need to invite Learners to the new Room(s) separately.

Quick Summary

1. Click (⋮) More Settings on the Room you want to duplicate.
2. Select Duplicate.
3. Tick Experio and/or Educator to carry them over (optional).
4. Enter the number of copies (max 10).
5. Click Duplicate — new Room(s) appear in the Room List.

Room copied and ready — just add your Learners and you're good to go!

Important Notes / Tips

• Duplicated Rooms are added to the same Hub — you cannot duplicate a Room into a different Hub.
• The 10-Room per Hub limit still applies — if duplicating would exceed 10 Rooms total, reduce the number of copies accordingly.
• Duplicated Rooms inherit the Experio schedule settings from the original Room if Experio are carried over — review and update the schedules in each new Room as needed. See Scheduling Experio Access for how to update them.
• You can rename duplicated Rooms immediately after creation. See Creating and Managing Rooms for how to rename.
• If the Duplicate option is not yet available in your platform version, it may still be rolling out — check back in a future update.