Global Search

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Global Search lets you search for files by title across all four of your library sections at once — Account Library, Account Library Archived, My Library, and My Library Archived. Results are grouped by section so you can see exactly where each file lives and get to it quickly.

The Unified Library is available for Educators.

Looking for a specific file across your entire library? Let's take a closer look below.

Before You Begin

  1. Log in to BeED using your account credentials.
  2. Make sure your active role is set to Educator.
  3. Navigate to the Unified Library from the main BeED menu.

How Global Search Works

When you type in the search bar in the Top Frame, the Library searches file titles across all four sections simultaneously and displays the results in a single grouped view.

Global Search looks at file titles only — it does not search inside file content.

The four sections searched are:

Section
Account Library
Account Library Archived
My Library
My Library Archived

The Search Results Page

When a search is performed, the Right Frame switches to a Search Results view. This view contains:

  • Search Results heading at the top
  • Filter bar — Institution, Author, and Type filters to narrow your results
  • View toggle — switch between Grid and List view
  • Submodule sections — results grouped by library section, each with a collapse/expand toggle

How to Search for a File

  1. Click on the search bar in the Top Frame.
  2. Begin typing the file title you are looking for.
  3. After 1 character, an X icon appears on the right of the search bar — click it to clear your input.
  4. After 2 characters, suggestions appear automatically below the search bar.
  5. Press Enter or select a suggestion to run the full search.
  6. The Right Frame switches to the Search Results view.
  7. Results are grouped by section — Account Library, Account Library Archived, My Library, and My Library Archived.

How to Filter Search Results

  1. From the Search Results view, locate the filter bar below the heading.
  2. Click the Institution filter to narrow results by institution.
  3. Click the Author filter to narrow results by author name.
  4. Click the Type filter to narrow results by file type.
  5. The results update automatically as you apply each filter.
  6. To remove a filter, click the X icon inside the filter field.

How to Collapse and Expand Submodule Sections

Each library section in the Search Results view can be collapsed or expanded independently, making it easier to focus on the results you care about.

  1. From the Search Results view, locate the submodule section headings — Account Library, Account Library Archived, My Library, My Library Archived.
  2. Click the chevron (v) next to a section heading to collapse it.
  3. The section folds up and only the heading remains visible.
  4. Click the chevron again to expand the section and show its results.

How to Switch Between Grid and List View in Search Results

  1. From the Search Results view, locate the view toggle at the top right of the content area.
  2. Click the Grid icon to view results as cards.
  3. Click the List icon to view results as table rows.
  4. The view updates immediately across all submodule sections.

Zero Results State

If your search returns no matching files, the content area displays:

"No files found. [Your search input] did not match with any document. Try adjusting your search or filter to find what you're looking for."

Based on the steps above, here's a quick summary:

  1. Click the search bar in the Top Frame and type a file title.
  2. The Search Results view loads with results grouped by library section.
  3. Use the filter bar to narrow results by institution, author, or type.
  4. Use the collapse/expand toggle on each section to focus on what matters.
  5. Switch between Grid and List view using the view toggle.

Everything in your library is now just a search away!

Important Notes / Tips

  • Global Search searches file titles only — it does not search inside file content.
  • Results are always grouped into four sections: Account Library, Account Library Archived, My Library, and My Library Archived.
  • Each submodule section can be collapsed or expanded independently for easier browsing.
  • Filter and view preferences applied in the Search Results view are not saved — they reset the next time you perform a new search.
  • If no results are found, try broadening your search term or clearing one of the active filters.
  • The search bar X icon appears after typing 1 character — use it to quickly clear your input and start a new search.
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