Sorting, Filtering & Views

The Unified Library gives you full control over how your content is displayed. You can sort files by name or date, switch between Grid and List view, and filter by author, institution, or file type. All three preferences are saved automatically per user — so the library is always set up the way you left it.

The Unified Library is available for Educators.

Want to find your files faster and keep things organised your way? Let's take a closer look below.

Before You Begin

1. Log in to BeED using your account credentials.
2. Make sure your active role is set to Educator.
3. Navigate to the Unified Library and open any library section from the Left Frame sidebar.

Sorting Your Files

The Sort button is located at the top right of the content area. Click it to open the sort dropdown.

This sort setting applies consistently across all tabs in the Unified Library.

How to Change the Sort Order

1. Open any library section from the Left Frame sidebar.
2. Click the Sort button at the top right of the content area.
3. Select your preferred sort option from the dropdown.
4. The content area reloads and displays files in the new order.

Your sort preference is saved. The last sort option you select will become your default the next time you open the Library.

Switching Between Grid and List View

Use the view toggle at the top right of the content area to switch between two display modes.

• Grid view — displays files as cards with a preview image, file name, file type, institution name, and status label. This is the default view.
• List view — displays files as table rows showing file name, type, author, institution, last modified date, and status.

How to Switch Between Grid and List View

1. Open any library section from the Left Frame sidebar.
2. Locate the view toggle icons at the top right of the content area.
3. Click the Grid icon to switch to Grid view.
4. Click the List icon to switch to List view.
5. The content area updates immediately.

Your view preference is saved. The last view you select will become your default the next time you open the Library.

Filtering Your Files

The filter bar appears below the sort and view controls. Filters differ slightly between the Account Library and My Library.

Account Library Filters

My Library Filters

How to Apply an Author or Institution Filter

1. Open the Account Library from the Left Frame sidebar.
2. Click the Author or Institution filter dropdown.
3. Start typing a name — results appear automatically from the first character. No need to press Enter.
4. Click the result you want to apply.
5. The content area refreshes to show only matching files.
6. To clear your input, click the X icon that appears on the right side of the filter field.

Author and Institution filters are linked — selecting one may affect the options available in the other.

Your filter preferences are saved. The last filter selections you apply will be restored the next time you open the Library.

Based on the steps above, here's a quick summary:

1. Click Sort to choose your preferred file order.
2. Use the view toggle to switch between Grid and List view.
3. Use the filter bar to narrow content by institution, author, or type.
4. All three preferences are saved automatically per user.

Your library is now set up exactly the way you like it!

Important Notes / Tips

• Sort, view, and filter preferences are saved per user — your settings do not affect what other Educators see.
• The library loads 24 files at a time. Scroll down to automatically load the next batch.
• In the Author and Institution filters, results appear after typing just 1 character — no need to press Enter.
• The Type filter in the Account Library is fixed to Experio and has no additional options.
• Filter and sort settings apply independently to each library section — changing one section's settings does not affect another.