Greenlight is BeED’s own video conferencing platform that allows users to host secure and interactive meetings directly through their BeED accounts. It works similarly to B-Meet, but is designed mainly for BeED users to collaborate easily in one place.
Access it at Greenlight.beed.world
Each user has a personal meeting room that can be used instantly. A session can include up to 100 participants and last up to 4 hours.
If you need a longer session or more participants, you can contact the BeED Support Team.
The Greenlight dashboard looks much like B-Meet, with a few differences in link format and access settings. It keeps all meetings secure and organised within the BeED environment.
🎯 Purpose / Objective
To provide internal users with a secure and instant meeting solution for team collaboration, while maintaining organisational control over sessions and access.
How to Start Greenlight Session
Steps for Educators / Hosts
Open Greenlight – Go to greenlight.beed.world in your browser.
Sign In – Log in using your BeED account.
Copy the Meeting Link – Generate or copy your personal room’s link.
Start the Meeting – Click to launch your Greenlight session.
Share the Link – Send the meeting link to your participants so they can join the session.
| Feature | Description |
|---|---|
| 1. Copy Button | Copies the meeting link so you can share it with participants. |
| 2. Start Button | Starts the Greenlight meeting session. |
| 3. Recording Tab | Allows the host to access and manage the session recording results. (You need to request the recording from us by providing the meeting details) |
Greenlight Room
Features
Participants List (This feature can be done by the Educator or Participant)
During your live session, you can view all users currently in the room by opening the Participants Panel (the person icon located at the top-left corner).
Participant Panel Enable
Participant Panel Disable
Shared Notes (This feature can be done by the Educator or Participant)
- Collaborative feature in Greenlight that allows all participants to write, edit, and view notes together in real time during a live session. It’s useful for summarising key discussion points, listing important links or resources, and keeping a shared record of what was covered in the meeting. All updates made in the Shared Notes area are instantly visible to everyone.
- The notes can also be exported in multiple formats, including Etherpad, HTML, Plain Text, Microsoft Word, PDF, and ODF.
Content Library (This feature can be done by the Educator/Moderator only)
- Content Library in Greenlight is a place where educators and moderators can upload and manage their teaching materials. You can store files like slides, documents, images, or videos and easily share them during a live session. It helps keep all your resources organised and ready to use anytime.
Manage Users (This feature can be done by the Educator/Moderator only)
- Greenlight allows moderators or educators to control all participant activities during a live session.
Disable Users Join Muted – Prevents users from joining the session with their microphones muted. When this is turned off, participants will join with their mics active.
Mute All Users Except Presenter – Instantly mutes everyone in the room except the presenter, helping reduce background noise and maintain focus during presentations.
Lock Viewers – Lets moderators restrict certain features for participants, such as chat, webcam, microphone, or note editing, to control what viewers can do during the session.
Guest Policy – Determines how guests can join the session. You can choose whether they must ask the moderator for approval, are always accepted automatically, or are always denied.
Save User Names (TXT File) – Allows you to export and save the list of participant names from the session in a .txt file for attendance or record-keeping.
Clear All Reactions – Removes all emojis or hand-raise reactions currently displayed from participants, helping reset the screen during the session.
Create Breakout Rooms – Enables moderators to split participants into smaller groups for discussions or activities, then bring them back to the main session when finished.
Learning Analytics Dashboard – Provides an overview of participant engagement, showing insights like attendance, chat activity, and interaction levels to help evaluate learning outcomes.
Action Button
- Action Button in Greenlight gives quick access to important controls during a live session.
Upload/Manage Presentations – Allows you to upload and organise presentation files to display and control during the session.
Start a Poll/Quiz – Lets you create quick polls or quizzes to gather feedback or check understanding from participants.
Share an External Video – Enables you to share videos from external sources (like YouTube) directly in the session for everyone to watch together.
Activate Timer/Stopwatch – Adds a timer or stopwatch to help manage time during activities, discussions, or presentations.
You can deactivate the stopwatch by selecting it again from the Action Button.
Share Camera as Content – Lets you share your camera feed as the main presentation content instead of your slides or screen.
Share Website Link as Content – Allows you to share and display a web page link that participants can view together in real time.
Pick Random User – Randomly selects a participant from the room, useful for Q&A, activities, or engagement exercises.
Write Closed Captions – Enables you to type or display real-time captions for accessibility or to assist participants in following the discussion.
Manage Individual Participants as a Moderator in Greenlight
As a moderator or educator in Greenlight, you have full control of your live class session. This guide walks you through how to manage participants, like turning chat or whiteboard access on and off, promoting someone to presenter, or removing a user, so your session runs smoothly and stays engaging for everyone.
Before getting started, make sure you’re logged in as an Educator or Moderator, the Greenlight session has already started, and all participants have joined. This article is helpful for educators managing live sessions and learners who want to understand what moderators can do in the room.
Step-by-Step Instructions
Start a Private Chat (This feature can be done by the Educator or Participant)
Click on a participant’s name.
Select Start Private Chat to open a one-on-one conversation window.
Lock Public Chat (This feature can be done by the Educator/Moderator only)
Click on a participant’s name.
Select Lock Public Chat to restrict certain users from sending messages in the public chat area.
You can unlock it by doing the same, click the participant’s name and select “Unlock Public Chat”
Participant View (Before Lock Public Chat)
Participant View (After Lock Public Chat)
Give Whiteboard Access (This feature can be done by the Educator/Moderator only)
Click on the participant’s name.
Select the participant that you want to Give Whiteboard Access to allow them to annotate or draw on the whiteboard.
To revoke access, click the same participant name again and choose Remove Whiteboard Access.
Make Presenter (This feature can be done by the Educator/Moderator only)
Click on the participant’s name.
Select Make Presenter to let a participant share their screen or present materials.
To reclaim presenter rights, click your own name and choose Take Presenter.
Promote to Moderator (This feature can be done by the Educator/Moderator only)
Click on the participant’s name.
Choose Promote to Moderator to give a participant full moderator privileges (e.g., managing others, controlling features).
To revert their role, click their name again and select Demote to Viewer.
Remove User (This feature can be done by the Educator/Moderator only)
If necessary, click a participant’s name and select Remove User to remove them from the session.
External Participant View When Accessing the Greenlight Link
📝 Key Features
Personal Room for Each Account – Every internal user in Greenlight is provided with one personal room, accessible instantly.
Maximum Participants – Each session can accommodate up to 100 participants.
Session Duration – Default session duration is 4 hours.
Customisable Options – Extended participant limits or session times can be requested through the support team.
Internal Use Only – Only users with a BeED account can create Greenlight rooms.
External Participants – Guests without a BeED account can join as participants
Link Difference – Greenlight rooms have slightly different links compared to standard B-Meet sessions, ensuring clear distinction between internal and external meetings.
Meeting Recording – allows educators and moderators to capture the entire session, including audio, video, and shared content, so it can be saved, reviewed, or shared with participants later.
💡 Notes
Greenlight is intended for internal collaboration, training, or quick internal meetings.
While external users can join, they cannot create rooms.
For features beyond the default limits, such as longer session duration or more participants, contact the support team for customisation.